Please note: The Department of State assumes no responsibility or liability for the professional ability or reputation of, or the quality of services provided by, the entities or individuals whose names appear on the following lists. Inclusion on this list is in no way an endorsement by the Department or the U.S. government. Names are listed alphabetically, and the order in which they appear has no other significance. The information on the list is provided directly by the local service providers; the Department is not in a position to vouch for such information.
Notarial services are available by appointment only.
- Schedule an Appointment for notarial services at Embassy Madrid
- Schedule an Appointment for notarial services at U.S. Consulate General Barcelona
Please print out your appointment confirmation as you may need this document for entrance, and you also need it to make any changes to your appointment. You will not receive an email confirmation of your appointment.
The Spanish authorities deem some documents valid only for a period of 90 days. Please take this into consideration when making the notary appointment.
If you need a notarial service before the first available appointment, please send an email request to NotaryServicesMadrid@state.gov for the U.S. Embassy in Madrid or email@example.com for the U.S. Consulate General in Barcelona. We will make our best efforts to accommodate expedited requests but cannot guarantee our availability, and no request will be considered without first making an appointment.t.
For information on other consular offices that provide notarial services in Spain, please refer to the U.S. Consular Agencies in Spain.
On the day of your appointment: Please bring the set of documents that needs your signature UNSIGNED, fully completed, assembled, and ready for notarization, or we will not be able to provide you service and you will need to make a new appointment. Please also bring your valid passport or government issued photo ID. The fee for notarial services is $50 (or the euro equivalent) per consular seal and signature payable in cash or by credit/debit card. It can take up to 90 minutes for the notarial process. You will be given your notarized documents once they are signed by you and the notary.
Ensure that you understand the content of your documents, as a Consular Officer will not be able to explain them to you. The Embassy/Consulate cannot assemble your documents for you or provide legal advice on their preparation.
Please verify in advance if your document requires witness signatures. The Embassy/Consulate will not provide witnesses. You are allowed to bring up to two additional people to your appointment to serve as witnesses. Please make sure witnesses bring their own proof of identity.
Documents we notarize:
- Sworn Statements, including an affidavit of civil status for marriage or civil union in Spain, written on a form provided by the Embassy/Consulate
- Certification of U.S. Savings Bonds
- Financial or Real Estate Transaction Documents such as Grant Deed, Warranty Deed, Bill of Sale, Closing Affidavit, Assignment of Lease, Power of Attorney, or Disbursement Instructions
- Power of Attorney
- True copy of a U.S. passport
- True copy of Spanish passports for U.S. tax purposes (for more information visit www.irs.gov)
- Statement of Consent: Issuance of a Passport to a minor under age 16 (Form DS-3053 (PDF 55K))
Documents We Do Not notarize:
- Apostilles or legalizations of U.S. birth/marriage/divorce/death certificates
- Diplomas, certified copies of diplomas, and other U.S. academic credentials
- FBI criminal background checks
- Medallion/Signature Guarantees
Hague Apostille: The Embassy/Consulate does not have the authority to affix an Apostille to your American documents. Please do not schedule an appointment for this service. Only the Secretary of State of each state that issued the document is authorized to affix the Apostille (more information here).
Criminal Records: U.S. Embassies/Consulates do not provide background check services. For an FBI criminal background check, please see the FBI background check website. To authenticate the FBI documents and affix the Hague Apostille, please see the State Department website. For a state/local police background check please consult your state of residence in the U.S.
Examples of Notarial Services:
– Acknowledgment: To “acknowledge” is to admit, affirm, or declare; to recognize one’s acts, assuming obligation or incurring responsibility. For example, if you sign a deed before a notarial officer, you acknowledge your signature.
– Oath: Any form of an attestation by which a person signifies that he or she is bound in conscience to perform an act faithfully and truthfully. A person who intentionally makes false statements under oath before a U.S. consular official is punishable for perjury (22 U.S.C. 4221).
– Affirmation: A solemn and formal declaration that an affidavit is true, that the witness will tell the truth, etc.
– Affidavit: A written or printed declaration or statement of facts, made voluntarily, and confirmed by the oath or affirmation of the person making it, taken before an officer having authority to administer such an oath.
– Attestation: The act of witnessing an instrument in writing, at the request of the party executing the document, and subscribing it as a witness.
– Corporate Acknowledgment: Officials of corporations who desire to execute an instrument in their capacity as corporate officials before a consular notarizing officer must present adequate proof of their corporate identity.
– Power of Attorney: A power of attorney allows you to designate someone to take legal actions on your behalf. A common example of this is empowering someone else to buy or sell property in the U.S. in your name while you are overseas. Since we cannot advise you on the specific language or content of a power of attorney, please consult a lawyer or other appropriate advisor before coming to see us to have your power of attorney notarized.
– Certified Copy of a Foreign Valid Passport to request ITIN number: We are able to certify copies of foreign valid passports in relation to ITIN applications. Please note we are ONLY able to make certified copies for this purpose, under no circumstances can we make certified copies for other uses.
We cannot execute your will. We can acknowledge your own and your witness’ signature on a ‘self-proving’ will, but this is not execution of the will itself. A ‘self-proving’ will must already have been signed by the testator and the witnesses, who then all appear before a notary to make an affidavit on a separate document which says:
– The testator affirms that this is his or her last will and that it has been (already) signed freely and knowingly;
– The witnesses attest that the testator appeared to be of sound mind and made the will voluntarily; and
– The testator AND the witnesses acknowledge their (previous) signatures on the will.
It is your responsibility to provide those witnesses, and have the form(s) prepared in advance of your appointment with their names. If you have any questions about whether yours is a self-proving will, or other issues related to your will, you should speak with an attorney in the jurisdiction where the will is to be in effect.
Exceptions to Notary Services:
U.S. Embassies/Consulates cannot provide the documents or services listed below. For these services and more, use the links below to obtain information:
– Copies of Birth Records for U.S. Citizens Born Abroad. (Consular Report of Birth Abroad, CRBA)
– Authentication of American Academic Credentials (diplomas, transcripts etc.)
– U.S. Department of State Authentications Office. (The Authentications Office is responsible for signing and issuing certificates under the Seal of the U.S. Department of State.)
– Signature (Or “Medallion”) Guarantees: Medallion signature guarantees are often required by U.S. banks or mutual fund companies. Unfortunately, WE CANNOT LEGALLY PERFORM A SIGNATURE GUARANTEE. A Medallion Signature Guarantee is not a notarial service, but rather a special procedure related to securities, which can only be performed by an authorized representative of a financial institution participating in a medallion program approved by the Securities and Exchange Commission (SEC). U.S. Consular Officers are not authorized to provide a signature guarantee/medallion guarantee service.
The U.S. Securities and Exchange Commission may be contacted directly via the Internet at www.sec.gov, via phone at 1-800-SEC-0330 (investor assistance and complaints), via fax at 202-942-7040, or by mail at Mail Stop 11-2, 450 Fifth Street N.W., Washington, D.C. 20549.