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2024 Call for Grants
26 MINUTE READ
February 8, 2024

Overview

Funding Opportunity Title: Statement of Interest (SOI) for the Annual Program Statement (APS) for Fiscal Year 2024.
Funding Opportunity Number: SPAINAPS2024

The Public Diplomacy sections of the U.S. Embassy in Madrid and the U.S. Consulate General in Barcelona (referred to collectively as Mission Spain) announce an open competition for applicants to submit a Statement of Interest (SOI) for projects that strengthen ties between the United States and Spain and/or Andorra while promoting Mission Spain’s main strategic goals.

The submission of the SOI is the first step in a two-step competitive process. The SOI is a concise, 1-2-page concept note/executive summary, designed to clearly communicate the program idea, primary audience(s), key objectives and estimated budget breakdown. This is not a full proposal. The purpose of the SOI process is to allow applicants to submit program ideas for evaluation prior to requiring the development of a full proposal application. Upon a merit review of eligible SOIs, selected applicants will be invited to expand on their program idea by submitting a full proposal application. Full proposals will go through a second merit review before final funding decisions are made.

Deadline for First Round: The deadline to submit a SOI will be March 10, 2024.

CFDA Number: 19.040

Priority Region: Spain and Andorra

Award amounts: Awards may range from a minimum of $5,000 to a maximum of $40,000

Contact: SpainPDGrants@state.gov

 

Program Objectives

The PD Section of Mission Spain welcomes proposals for creative, engaging projects that align with the following program areas:

  • Championing democracy, democratic values and rules-based international order, throughout the world, or with a focus on Latin America and the Caribbean where the United States and Spain both have deep and enduring affiliations, focusing on an audience of university students or thought leaders in Spain;
  • Promoting media literacy;
  • Programs that directly increase information sharing and collaboration on disinformation among experts in the Spanish-speaking world and U.S. counterparts;
  • Strengthening U.S.-Spain collaborations to combat climate change;
  • Projects to improve ocean health, with a focus on the Atlantic Cooperation Initiative;
  • Projects for U.S.-Spain collaboration on global innovation across digital, science and technological fields;
  • Empowering female Innovators and Entrepreneurs in the Spanish startup sector;
  • Increasing the number of Spanish students studying in the United States, particularly in the realm of vocational training;
  • Recognizing the central importance of the NATO Alliance in ensuring transatlantic peace and security, with a focus on university students and/or thought leaders;

All projects are required to have a clear connection to the United States, either through U.S. organizations, experts, and/or best practices in order to increase the awareness and understanding of U.S. perspectives, policies, and society.

In addition, all projects should clearly promote diversity and inclusion. Geographic diversity (reaching audiences outside of major cities such as Madrid and Barcelona) will also be looked upon favorably when reviewing proposals.

Please propose “SMART” objectives for your project. The objective of your activity should be: Specific, Measurable, realistically Achievable within the period of the grant, Relevant to an actual problem or challenge, and Time-based, meaning that you will be able to finish the project and measure the impact by a set date. If a proposal is selected, you will be required to explain in detail how you will measure or evaluate the progress achieved or the impact you have made on the participants or audiences through your project activities.

Types of Projects
Project activities may take any number of forms, including academic competitions, cross-border exchanges, conferences, workshops, courses, curriculum development, exhibits, hackathons or app development, online projects, mock trials or moot court competitions, simulations and role-playing activities (e.g., Model Congress, Model United Nations), performances, or other activities. Academic or scientific research projects will not be funded under this call for proposals.

Audience
PD Spain will not fund projects that are “cultural entertainment” by nature, reaching the general public as an audience base. PD Spain is looking for projects that target a specific audience, as a way to achieve the program objectives.

The challenge or problem you are looking at, together with your goals and objectives, will help you determine the participants or primary audiences for your project and shape the activity outlined in your proposal. You might have secondary audiences or beneficiaries, too. For example, if you are training teachers in a new teaching methodology, the teachers are your primary audience and all their students who benefit from the updated methodology would be the secondary audience or final beneficiary. Please try to be specific with your primary audiences, avoiding the use of “general public” as a primary audience.

Participants and primary and secondary audiences for the proposed project should be citizens or legal residents of Spain and/or Andorra. Even if some participants come from a regional neighbor or from the United States, PD Spain is primarily interested in the participants from Spain and/or Andorra and the project’s impact on them.

Federal Award Information

Length of performance period: Up to 12 months (including your evaluation or assessment period)
Award amounts: Awards may range from a minimum of $5,000 to a maximum of $40,000.*
Type of Funding: FY24 .7 Public Diplomacy funding

Anticipated program start dates: Flexible start dates are preferred, and funds permitting, selected proposals will be obligated by September 30, 2024. In the case that a proposal is selected, but sufficient funding does not become available, PD Spain reserves the right to reconsider the proposal for funding in the next fiscal year.

* Note: PD Spain encourages that projects be scalable (in both directions) whenever possible. If the review panel has doubts or concerns about the capacity to implement a given project, they may ask that a reduced budget be presented.

This notice is subject to availability of funding. Issuance of this APS does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the Department of State reserves the right to reject any or all proposals received or award smaller amounts than the full proposal, as deemed appropriate. The Department of State also retains the right to execute non-competitive continuation amendment(s) to any award. Any amendment(s) is based on performance, pending availability of funds and is not guaranteed.

Funding Instrument Types: Grant, Fixed Amount Award, Cooperative Agreement

Eligibility

1. Eligible Applicants

Businesses and other for-profit organization may not apply for funding under this APS.

The following entities, from Spain, Andorra, or the United States, are eligible to apply:

  • Not-for-profit organizations, including educational and cultural institutions, civil society organizations or non-governmental organizations, think tanks, professional associations, etc.
  • Governmental institutions and Public International Organizations.
  • Individual citizens, including alumni of U.S. Government (USG) exchange programs, who have a demonstrated capacity or proven track record to carry out the proposed activities.

To be eligible for consideration, the applicant organization must be registered to operate in Spain or Andorra, or if this is not the case, they must partner with a local Spanish or Andorran organization registered to operate in Spain or Andorra.

2. Cost Sharing or Matching. Cost sharing is allowed but not required and will not impact funding decisions.

You are required to disclose whether you plan to receive funding from other donors for your project. Please note that if multiple funding sources are involved, the activities funded from PD Spain must be discrete and separate from other activities that make up the full project. You must be able to carry out all the activities described in your application with the funding you receive from PD Spain, even if the contributions from other donors or other funding sources fail to materialize.

3. Other Eligibility Requirements

To be eligible to receive an award, all organizations must be fully registered and active on SAM.gov, with an assigned Unique Entity ID (UEI). For this first round, you must provide your organization’s UEI, or provide proof (screenshot) of having started the UEI request on SAM.gov as part of the registration process. The registration requirements do not apply to applicants applying as an individual. Individuals are not required to have a unique entity identifier or be registered in SAM.gov.

The 2 CFR 200 requires that sub-grantees obtain a UEI number. Please note the UEI for sub-grantees is not required at the time of application but will be required before an award is processed and/or directed to a sub-grantee.

4. Funding Restrictions

You may NOT apply for a grant from PD Spain if your project:

  • involves partisan political activity;
  • involves charitable activities and/or the distribution of humanitarian aid;
  • is a fundraising campaign;
  • is commercial in nature, i.e., you or a project partner are making money from this project, or the activity supports a current or future business or entrepreneurial venture of your organization;
  • involves the provision of health care or services, childcare, food subsidies, or other social services to populations.

Please be aware, too, that this funding opportunity aims to support specific projects with objectives which can be achieved within a set timeframe. We will not accept applications which are aimed more broadly at supporting your organization’s usual or typical daily activities and operations. Those will be deemed technically ineligible and will not be considered for funding.

Application and Submission Information

Content and Form of Application Submission

The submission of a SOI is the first step in a two-step competitive process. As explained above, the SOI is a concise, maximum 2-page concept note/executive summary designed to clearly communicate the program idea, timeline, primary audience(s), key objectives and estimated budget breakdown. The SOI is not a full proposal. The purpose of the SOI process is to allow applicants to submit program ideas for evaluation prior to requiring the development of a full proposal application. Upon a merit review of eligible SOIs, selected applicants will be invited to expand on their program idea by submitting a full proposal application. Full proposals will go through a second merit review before final funding decision(s) are made.
The deadline for submitting an SOI will be March 10, 2024.

Please ensure that:

  • the submitted SOI (2 pages maximum) clearly addresses the goals and objectives of the funding opportunity.
  • all documents are submitted in English
  • a budget estimate and breakdown is included, either within the concept note or as a separate document.
  • budgets can be listed in USD or EUR, but all grants will be awarded in USD.
  • UEI number obtained from complete registration on SAM.gov is included on the SOI, or if you have not completed SAM.gov registration, a screenshot from SAM.gov is required, reflecting that you have started the process.

Submission Dates and Times

First round SOI applications will be accepted through March 10, 2024. Upon a merit review of eligible SOIs, selected applicants will be invited to expand on their program idea by submitting a full proposal application. Full proposals will go through a second merit review before final funding decision(s) are made. Funds permitting, selected proposals will be obligated by September 30, 2024.

*In the case that a proposal is selected, but sufficient funding does not become available, PD Spain reserves the right to reconsider the proposal for funding in the next fiscal year. PD Spain also reserves the right to fund only part of the budget you have requested.

Application Review Information: All eligible SOIs will be evaluated with the criteria outlined below.

  • Quality and feasibility of program idea as related to the objectives stated in this funding call
  • Project reaches a targeted audience of interest in the current funding year
  • Quality of budget, to include realistic estimates and/or a good use of resources to achieve the proposed project

The panel may provide conditions and/or recommendations on SOIs selected in the first round, to enhance the proposed program. Conditions must be addressed, and recommendations should be addressed, in a full proposal application.

Other Submission Requirements

All completed SOIs should be sent by email to SpainPDGrants@state.gov.

Federal Award Administration Information

1. Federal Award Notices

The award will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document, and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this APS does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method: PD Spain will discuss payment method and frequency with you before issuance of any award.

2. Required Registrations for Awards

Complete registration on SAM.gov as well as a designated Unique Entity ID (UEI) from SAM.gov are mandatory to be considered eligible for funding under this APS. To submit a SOI in the first round it is not required that you have completed the registration process, but you must include a screenshot showing that you have at least started the registration process on SAM.gov.

Please note that Spanish organizations should be consistent in their applications, using their legal name as registered with the Registro Mercantil, as associated with their organization CIF. You will need to use the exact name in all applications, no abbreviations will be accepted. Individuals applying under this APS, are not required to fulfill these registration requirements.

Please be aware that if an applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM), the individual or organization is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award. All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

Important Note: The registration process on SAM.gov can take some time and past applicants have, in fact, run into difficulties. Please do not wait until the last minute to start the registration process. You will also need to attach a screenshot from SAM.gov in your application as proof that you have started the registration process. Applications that do not show proof of the registration process will not be reviewed. If your project is ultimately selected for funding, but you are unable to complete the SAM registration process, PD Spain will not be able to fund your project.

3. Reporting for award recipients

  • Reporting Requirements: Award recipients will be required to submit regular financial and/or program reports as specified in the award document. Be aware that all grants require a final program report to PD Spain, due within 30 days after the end of the grant period. Failure to prepare and submit this report will affect your eligibility to submit future proposals to PD Spain.
  • Foreign Assistance Data Review: As required by Congress, the Department of State must make progress in its efforts to improve tracking and reporting of foreign assistance data through the Foreign Assistance Data Review (FADR). The FADR requires tracking of foreign assistance activity data from budgeting, planning, and allocation through obligation and disbursement. Successful applicants will be required to report and draw down federal funding based on the appropriate FADR Data Elements, indicated within their award documentation. In cases of more than one FADR Data Element, typically program or sector and/or regions or country, the successful applicant will be required to maintain separate accounting records.

4. Administrative and National Policy Requirements

  • Terms and Conditions: Before submitting the SOI, applicants should review all the terms and conditions and required certifications which will apply if a full proposal application is requested and awarded, to ensure that they will be able to comply. These include: 2 CFR 200, 2 CFR 600, and the Department of State Standard Terms and Conditions which are available at: https://www.state.gov/about-us-office-of-the-procurement-executive/.

Contact

If you have any questions about the PD Spain APS application process for 2024, please email: SpainPDGrants@state.gov.

Versión en español

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